CarFest Drink Serving Policy

CarFest Management Ltd are committed to ensuring that a safe environment is created for both working personnel and visitors attending CarFest. To ensure this, a responsible Drink Serving Policy has been produced. In line with licensing legislation and as alcohol is being served and sold on the event site, the organisers are keen to promote compliance from all staff and exhibitors on site with the following policy.

Drink exhibitors are permitted to sell drink products (both alcoholic and non-alcoholic) for off-site consumption only. Drink exhibitors are not permitted to sell drinks for consumption onsite (except in specific circumstances as agreed in writing by CarFest). If in doubt clarify your activity with the organiser in advance of the show. Drink exhibitors are permitted to offer small samples to interested visitors from their stand only.

All exhibitors must display an Allergen Sign and Matrix to allow customers to be fully aware of the ingredients. All staff must be able to answer questions on allergens and have a knowledge of ingredients.

Exhibitors are only permitted to sell drink products (both alcoholic and non-alcoholic)for off-site consumption only, as per the below restrictions:

  • 500ml or higher volume bottle of spirits only.

  • No mixers can be sold with spirits.

  • No wine, cider, mead, or beer can be sold or sampled.

  • No ready mixed alcohol drinks can be sold.

All exhibitors selling drink products for consumption off site should have signed and read this policy, each exhibitor and all staff/volunteers working on behalf of the exhibitor will be expected to comply with this policy as part of their agreement.

Any exhibitor, including staff/volunteer working for/on behalf of the exhibitor, not operating in line with the policy may be asked to leave site by the Organisers, resulting in immediate closure of the stand and termination of participation at the event.

Alcohol can only be sampled/sold:

  • By a member of staff who is over the age of 18 and if the nominated license holder is present at the stand to authorise the sale of alcohol.

  • Once a completed exhibitor check list has been signed by the DPS or the appointed representative in advance of the event open, and once permission to sell alcohol has been granted.

  • For off-site consumption. Exhibitors are not permitted to sell alcohol for customers to consume on the event site.

  • If all paperwork is printed and ready on the stand, including daily checklist, premises license summary, challenge 25 poster and DPS sign for display.

  • During event open times for the field/location of the stand. Sales must stop 15minutes before the end of the event closing time.

The acceptable sampling sizes for drinks are as follows:

  • Soft Drinks - 50ml

  • Beers, ciders or similar - 50ml

  • Wine, champagne or similar - 25ml

  • Spirits or similar - 5ml

 The key conditions of the license are:

  • It is a criminal offence to sell or sample any alcohol to children under the age of 18.

  • It is a criminal offence to knowingly sell or serve alcohol to a person who is or may be purchasing for someone under the age of 18.

  • It is a criminal offence for a person to purchase alcohol on behalf of someone who is under the age of 18.

  • It is a criminal offence to knowingly sell or serve alcohol to a person who is drunk or appears to be drunk.

  • It is a criminal offence to sell or serve alcohol to the companion of a person who is drunk for the drunk person’s consumption.

  • All alcoholic drinks shall have their ABV clearly displayed.

  • The challenge 25 policy shall be implemented at all bar and exhibitor areas where the sale of alcohol is being carried out and appropriate signage must be displayed.

  • No irresponsible promotion of the sale or sampling of alcohol.

  • The only acceptable form of identification concerning the issue age should be a citizen card, photographic drivers license or passport.

  • Refusal logs should be maintained and made available for inspection on request.

  • All drinks that are sampled should be in the correct measures – spirits 5ml.

The organisers of CarFest are committed to the following policies and procedures throughout the operational period of the event:

  • CarFest will not tolerate rude or abusive behaviour.

  • CarFest participants have the right to refuse to serve alcohol at their own discretion. 

Procedure to follow:

  • Should any participant witness drunk or disorderly behaviour they will be advised to contact the nearest security guard, or the organisers office and a suitable response shall be enacted.

  • Should any participant be subject to rude or abusive behaviour, or they need any support implementing this policy regarding serving alcohol they will be informed to advise their nearest security guard or the organisers office and CarFest will ensure a suitable response is actioned.

  • All staff must familiarise themselves with the location of first aid on-site.

The organisers of CarFest reserve the right to immediately stop any participant/exhibitor, and it’s agents from selling or serving alcohol if they believe that the Alcohol Policy is not being followed.