CarFest Food Serving Policy

CarFest Management Ltd are committed to ensuring that a safe environment is created for both working personnel and visitors attending CarFest. To ensure this, a Responsible Food Serving Policy has been produced. The organisers are keen to promote compliance from all staff and exhibitors on site with the following policy.

Food exhibitors are permitted to sell food products for off-site consumption only. Food exhibitors are not permitted to sell food for consumption onsite (except in specific circumstances as agreed in writing by CarFest). If in doubt clarify your activity with the organiser in advance of the show. Food exhibitors are permitted to offer small bite sized samples to interested visitors from their stand only.

All exhibitors must display an Allergen Sign and Matrix to allow customers to be fully aware of the ingredients. If exhibitors are using an area to prepare and/or cut food for sampling there must be a document displaying their understanding of food allergen and management of cross contamination possibilities. All staff must be able to answer questions on food allergens and have a knowledge of ingredients. Hand wash facilities must be in place if any exhibitor is handing food to prepare for sampling from raw state.

Sampling must be carried out safely and in such a way that the risk of cross-contamination is minimised. The following must be considered in your risk assessment:

• Where food is placed and how sampling is supervised.

• How samples are offered; from a plate or bowl and NOT from the blades of knives.

• Preventing double dipping.

• Consideration of sneeze guards.

• Preventing people from putting fingers into food.

• Ensuring cutlery is only used once.

• Cleaning of sampling plate or bowl before replenishing samples.

• Where discarded items should be placed; sampling sticks etc.

 All food exhibitors must be registered with their local authority. All food products sold for consumption offsite must be sealed. Any exhibitor preparing food to be eaten on or off site (including sampling) is required to receive prior permission from the Sales and Operations team and to comply with the food hygiene requirements set out below

CarFest have banned ALL single-use plastics, as well as items made from Polystyrene (PS) or Polycarbonate (PC). For more information on this, please see our Sustainability Policy.

At CarFest, we take quality and safety of any food provided very seriously, and ask that you provide us with the relevant information where required via the Festival Pro Forms:

• Risk Assessment, including assessment, management and control of Risks

• HACCP Form

• Comprehensive Allergen Plan/Information

It may be that you already have these forms as part of your business. Any documents relating to any permanent or preparation kitchen will not necessarily apply to your operation at the event and are likely to need amending. Please note the HACCP you prepare for the show must take into account where you are storing your food onsite and how you will transport it to site.

Please also consider the washing facilities required for the different categories of food that you may prepare whilst onsite. The below flowchart outlines which requirements are necessary depending on the food that you will be in contact with.