Build, Break & Event Access
Only certain areas are permitted to breakdown on Sunday 25th August in the evening, subject to your Floor Managers approval and with clear guidance and instructions on where you can access in a vehicle for breakdown. These areas are: AdventureFest, KidsFest, FoodFest, Lifestyle and SpaFest
All other areas breakdown from Monday 26th August at 08:00.
Under no circumstances are children under the age of 16 to be allowed on site before the event opening times, during the build and break periods.
Please be aware that:
No HGVs will be allowed onsite until after 13:00 on Monday 26th August at the earliest, due to public campsites leaving.
On Monday 26th August the Overton Road is one-way from the Carfest site Southbound to the A303. No vehicles can access the site Northbound from the A303 until after 13:00.
All Space Only Exhibitors must be clear of their area by 18:00 on Monday 26th August.
Any material left onsite after 18:00 on Monday 26th August will be deemed as rubbish and cost of removal will be charged to the exhibitor. Photo evidence will be provided in any cases where charges are applied.
It is imperative that exhibitors abide by the instructions given by our Traffic Marshals, Floor Managers and Site Safety Team during the breakdown.
Space only stands have access to the event site from Monday 19th August until Thursday 22nd August, 09:00-19:00
Under no circumstances are children under the age of 16 to be allowed on site before the event opening times, during the build and break periods.
Access to the event site will not be granted without:
Submission of Form 1 - Compulsory Declaration and all Essential Paperwork
Completion of Form 3 - Site Induction
A completed Build & Break Vehicle Pass, printed and displayed in the windscreen (if arriving in a vehicle)
All staff/crew/volunteers wearing a high-vis vest, which must be worn at all times during the build and break periods
Please be aware, any HGVs (any vehicle over 7.5t) must be scheduled to deliver on Tuesday 20th or Wednesday 21st August. There will be strictly no HGV access on Thursday 22nd or Friday 23rd.
HGV’s may be held for a short while as they come off the A303 (between the Test Valley Golf Club and the Event site) to avoid congestion. Please inform your drivers of this.
The campsites open to the public at 14:00 on Thursday 22nd August. Roads around the event site will become busy from around 12:00, we therefore urge you to arrive on site to set up as early as you can, and be patient.
Please note that there will be Track Testing taking place from 10:00-11:30 on Friday 23rd August. Movement around the event site will be limited during this time.
Build Up
Breakdown
All vehicles should approach the event from the South / A303, leaving at the Micheldever Station exit. Follow event signage towards Overton and enter the site at Gate B (What3Words ///amazed.hazy.fool) or Google Maps link here
Do not approach the event site from Overton Village – this will cause delays and congestion.
Please be aware that:
Upon arrival, you will be checked in, held at the Production Pad and then met by your Floor Manager who will show you to your stand.
There will be a one-way system in operation on the event site.
You must follow internal signage and follow the direction of Traffic Marshals.
You must obey the speed limit of 5mph.
Parking on the event site is not permitted. All vehicles (other than HGv’s) are to be parked in the Blue Car Park and a Parking Pass displayed in the windscreen.
Vehicle Access
If you are taking public transport, we recommend heading into Overton or Basingstoke and getting a taxi to the event site from there. Overton Train Station is approx. a 10-minute drive to the event site, and Basingstoke is approx. a 20-minute drive.
There is a designated taxi drop off and pick up, which can also be used if being dropped off by a friend or family member. Direct the driver to Gate A1 during build and break days or to gate A2 during the event live days (Friday to Saturday). From here follow the signs to production.
We will brief all local taxi firms in advance of the show where this is and that under no circumstances will pick-ups or drop-offs occur anywhere else.
Public Transport & Pedestrian Access
We strongly advise you not to organise deliveries to site. If delivery is essential, please follow these strict instructions:
You must be present to accept your delivery. CarFest will not sign for or take responsibility for any deliveries.
If you are not present, we will ask the delivery driver to call you. If they do not have a phone number then they will be sent away.
Any deliveries arriving before Wednesday 21st August will be sent away.
Any deliveries sent to the site must have the following details attached:
FAO someone from your team on the event site
Mobile Number of someone from your team on the event site
Stand Number & Company Name
CarFest - Production Gate B
Overton
Basingstoke
RG25 3DR
Deliveries
Restocking times using a vehicle are:
Saturday 24th August: 07:00-08:00
Sunday 25th August: 07:00-08:00
We advise that all restocking takes place during these times, however, you are permitted small trolleys or by hand during the event open times.
On Saturday and Sunday, all vehicles must be offsite by 09:00 at the latest.
Restock
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