Health & Safety Paperwork & Festival Pro Forms
As an Content Provider at CarFest, it is important that you comply with the Health & Safety at Work Act 1974, the Regulatory Reform (Fire Safety) Order 2005, and all other legislation covering the venue. In order for the Operations Team to understand your onsite activities, we ask that you complete a series of Forms and submit Health & Safety Paperwork (Risk Assessments, Insurance Policies, Structure Documents etc.). All online forms can be accessed via your welcome email, which is sent from an online system called Festival Pro. This email is sent to the lead contact, by default this will be the person who signed the contract. If this should be different, please inform your CarFest Contact.
All forms must be completed by the deadline dates shown below. It is essential that these are filled out accurately and as detailed as possible.
Form 1 - Compulsory Declaration Form - link to form sent with welcome email
Mandatory form to be completed by the lead contact.
Required documents to upload include Risk Assessment, Fire Risk Assessment, Public Liability Insurance, Employers Liability Insurance, Structure Design Specifications (if erecting a structure) and DBS checks (if activities involve children).
Deadline for Completion: Monday 1st July.
Form 1 must be completed before you can get access to the optional forms below.
Form 2 - Additional Requirements Order Form - link to form provided upon completion of form 1
Form to be completed by the lead contact if you wish to book onsite camping, pallet lifts and/or storage, fencing and/or furniture, power, wi-fi, water or to purchase guest tickets.
Deadline for Completion: Thursday 15th July.
Form 3 - Site Induction Form - link to form sent via email w/c 29th July
Mandatory form to be completed by all staff and onsite personnel.
Deadline for Completion: Prior to site arrival.
For any Content Providers signing up to the event after any of the deadline dates, please ensure you complete all forms ASAP. If you are unsure whether you need to complete any non-mandatory forms, or if you need assistance please contact the Operations Team.
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